Accounts Payable Coordinator

Position Overview: Charlottetown Metal Products is seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team. The Accounts Payable Coordinator will be responsible for managing and processing all vendor invoices, ensuring timely payments, and maintaining accurate records of accounts payable transactions. This is a key role that will help ensure the smooth operation of our financial processes while maintaining compliance with company policies and industry standards.

Key Responsibilities:

Invoice Processing: Receive, verify, and process all vendor invoices, ensuring that all supporting documentation is complete and accurate. Match invoices to purchase orders and receipts where applicable.

Payment Management: Prepare and process payments to vendors in accordance with agreed-upon terms, ensuring that all payments are made in a timely manner and accurately recorded in the system.

Vendor Relations: Serve as the primary point of contact for vendor inquiries regarding payments, discrepancies, or account statements. Resolve issues quickly and escalate as necessary.

Account Reconciliation: Reconcile vendor statements with company records, identify and resolve discrepancies, and ensure all accounts payable transactions are accurately recorded.

Records Maintenance: Maintain organized and accurate records of accounts payable transactions, including invoices, payment history, and supporting documentation, ensuring compliance with company policies and regulatory requirements.

Reporting: Assist with the preparation of accounts payable reports, including aging reports and payment schedules.

Compliance: Ensure all accounts payable activities are following internal controls, company policies and relevant law and regulations.

Process Improvement: Continuously identify and recommend improvements to streamline accounts payable processes, enhance efficiency and reduce errors.

Other Duties: Assist with other finance-related tasks as needed, including audits, year-end closing, and special projects.

Qualifications:

• Previous experience in accounts is payable or has a similar finance role, preferably within a manufacturing or industrial setting.

• Knowledge of accounts payable processes, financial systems and best practices.

• Proficiency in accounting software and Microsoft Office suite (excel).

• Strong attention to detail with the ability to prioritize and manage multiple tasks in a fast-paced environment.

• Excellent communication and interpersonal skills, with the ability to collaborate with internal teams and external vendors.

• Strong organizational skills and the ability to maintain accurate records.

• Knowledge of accounting principles and practices, with an understanding of Canadian tax regulations (GST/HST) is an asset.

• A post-secondary diploma in accounting, finance, or a related field is preferred.

Working Conditions:

• Full-time position based in Charlottetown, Prince Edward Island.

• This position reports to the CFO.

Salary: $40,000 - $44,000 per annum

How to Apply: Interested candidates are invited to submit their resume and cover letter detailing their qualifications and interest in the position to hr@cmpequipment.com by March 21, 2025. We appreciate all candidate’s interest, however only those selected for an interview will be contacted.